Biathlon Alberta Policy Manual
(contains all of the material below in one handy document)
Hosting Policy – Updated September 1, 2018
Registration into events and programs occurs instantly upon the completion of registration forms and, if required, payment. Biathlon Alberta will administer programs and services according to published policies and procedures. Any goods sold requiring delivery will be made available for pick-up or shipped to the purchaser according to the description.
All participants in events, camps, clinics, competitions, and other programs sanctioned by Biathlon Alberta must be members of Biathlon Alberta. Individual and Club memberships in Biathlon Alberta are effective upon receipt of all required information, documentation, and applicable fees, and expire annually on a date determined by the Board.
Clubs are responsible to ensure all active athletes, coaches, and officials are members of Biathlon Alberta.
Try-Out memberships are sold to those persons who are otherwise not members of Biathlon Alberta, and are intended to afford persons new to biathlon the opportunity to compete without purchasing an annual membership.
Regardless of the situation (camp, clinic, or competition), a person may purchase no more than two Try-Out Memberships in any given membership year.
Biathlon Alberta collects personal information from members for the purposes of administration, program development, marketing, communication, and to meet legal obligations. The information is used for reporting purposes with Alberta Sport, Recreation, Parks and Wildlife Foundation, and Biathlon Canada. Biathlon Alberta may use participant photos for promotional purposes, included printed materials and the Association website. In all circumstances, Biathlon Alberta will limit the collection of personal information to only those items necessary to provide the best service to members.
Biathlon Alberta is committed to safeguarding the personal information of members through the use of security standards and procedures appropriate to the security of the information. Member information will not be sold, rented, or otherwise provided to any third party other than those contracted to provide services to Biathlon Alberta.
Refunds will not be made on membership sales or goods sold. Race fee refunds will be made in certain situations, as follows:
- If a competition is cancelled prior to race-day, competitors will be refunded 50% of their entry fee;
- If a competition is cancelled race-day, no refunds will be made;
- No other race entry refunds will be made.